What is Web Access Email

You can access your email via a web browser. All you need is an Internet connection. This allows you to check your email anytime or anywhere.

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How do I connect to Web Access Email?

1.      Go to http://mail.thearcofsomerset.org

2.      Click on Click Here to Check Your EMail

3.      At the login dialog box,

o        User Name: your ARC username

o        Password: your ARC password

o        Click OK

4.      This will bring you to the Web Access Main Window

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Web Access Main Window

Click for information about the icons in the toolbar

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Opening an Email Message

1.      Locate the message you want to read in the Inbox.
Note New e-mail messages always arrive in the Inbox and are displayed as bold type.

2.      Click the message to open it.
To view the previous message in the current folder, click Previous Item .
To view the next message in the current folder, click Next Item .

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Sending a New Email Message

You create messages in the New Message form.
Note: This is the same form Microsoft Office Outlook Web Access provides for replying to and forwarding messages. When replying to messages, the heading information (To, From, and Subject) is already filled out for you.

1.      From the Inbox, on the toolbar, click New.

2.      In the To and Cc boxes, type the names or e-mail aliases of the message recipients. Separate multiple names with semicolons (;).

3.      To add blind carbon copy recipients, type their names in the Bcc box. Bcc recipients will receive a copy of the message, but their names won't appear in the list of recipients. Bcc recipients can't see the names of other Bcc recipients.

Tip You can also address the message by clicking the address book icon next to To, Cc, or Bcc. This opens the Find Names dialog box, which allows you to search for a person in your organization's global address list. Entering ARC in the Office box and pressing the FIND button will display ALL current ARC users. After you locate a person in the Find Names dialog box, add the name to your e-mail message by selecting the name and then clicking To, Cc, or Bcc next to Add recipient to. When you finish addressing the message, click Close.

4.      Type a brief subject line in the Subject box.

5.      Type your message in the message body.

6.      Click Send

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Reply, Reply to All or Forward to an Email Message

To reply or reply to all to a message

1.      On the Read Message form toolbar, click Reply   or Reply to All .

2.      When you click Reply, the To text box is already addressed to the sender of the original message. The text of the original message is copied to the message body.

3.      Type your reply within or above the sender's original message.

4.      Click Send.

To Forward a message

1.      On the Read Message form toolbar, click Forward .

2.      In the To box, type the e-mail address you want to forward the message to.

3.      The text of the original message is copied to the message body. Type your reply within or above the sender's original message.

4.      Click Send.

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Attachments

You can attach any type of file that is accessible from your computer or through your network to any Outlook Web Access item. You can also remove attachments from an item.

To attach a file to an e-mail message:

1.      When creating your message, click Add an Attachment on the toolbar.

2.      Click Browse (Step One) to locate the file.

3.      Click Attach (Step Two) and the file will appear under Current file attachments ( Step Three).

4.      Repeat steps 1-3 for each additional file you want to attach.

5.      To return to the form you were working in, click Go Back to Message on the toolbar. The files you selected now appear in the heading, next to Attachments.

To remove one or more attachments from a message:

1.      To access an attachment if it isn't already open, click Add an Attachment on the toolbar.

2.      Under Current file attachments, select the check boxes next to the files you want to remove.

3.      Click Remove.

Tip: Attachments aren't copied when you reply to a message. Instead, a placeholder icon appears in place of the file. To include attachments, forward the message instead of replying to it.

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Folders

To display your mailbox folders, click Folders in the Navigation Pane. Your Exchange mailbox folders include Calendar, Contacts, Deleted Items, Drafts, Inbox, Journal, Notes, Outbox, Sent Items, and Tasks.

The folder list also displays any personal folders you have created.

You can access your organization's public folders by clicking Public Folders in the Navigation Pane.

Each item in the folder list links to a folder. Clicking Calendar, for example, displays your appointments and meetings for the day. Clicking Inbox displays the items in your Inbox.

If there are new, unopened items in any of your folders, the number of new items appears in parentheses next to that folder.

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